Office Manager (m/f/d)

HELM has a global network of subsidiaries and affiliated companies in more than 30 countries. The HELM Pharmaceuticals GmbH - partner of HELM SWISS GmbH - is responsible for the development of generic pharmaceuticals.

The HELM SWISS GmbH handles the procurement of active ingredients, finished medicinal products and services for the supply business of the Pharma division and ensures the on-time supply for our customers by efficient supply chain management with our CMOs, suppliers and service providers.

For our team in Zurich we are looking for a motivated part time (20h / week) Office Manager (m/f/d).

Your tasks:

In this role, you will support the Managing Director of HELM SWISS GmbH in all office management activities and you will be responsible for the following tasks:

• • Handling the office administration and support the implementation of an HR workflow
  • Support and improvement of the electronic filing structure of HELM SWISS
  • Supporting the HR administration
  • Organizing of the IT equipment
  • Interface management with the IT department in Hamburg for the recruitment of new staff
  • Managing indirect purchase orders / SES and MIGO in S4/HANA
  • Postal transactions
  • Support in the preparation of presentations
  • Support the search for new office premises

Your profile:

• • You have a KV graduate Swiss level or you have successfully completed an apprenticeship as an office administrator.
  • In addition, you have several years of professional experience in the field of office management or administration in an international company.
  • You have a work permit in Switzerland or hold Swiss citizenship.
  • You are familiar with common IT applications such as the MS Office package and ideally you have experience in working with HR tools.
  • Excellent language skills in English complete your profile.