Accounts Payable Specialist

Main tasks and objectives:

The Accounts Payable & Receivable Specialist supports daily accounting operations by processing vendor invoices, managing customer payments, and assisting with account reconciliations. This role focuses on accuracy, timeliness, and communication with both vendors and internal teams.

Individual Tasks:

• Enter and process vendor invoices in SAP/VIM
• Match invoices to purchase orders (POs) and resolve discrepancies 
•  Follow up with internal teams to obtain missing information (POs, approvals, receipts)
• Respond to vendor inquiries 
• Maintain organized records of invoices and supporting documentation
• Apply incoming payments (ACH, wire, check) to customer accounts 
• Monitor open balances and follow up on past-due invoices 
•  Assist in resolving short payments and discrepancies
• Maintain accurate customer account records
• Assist with basic account reconciliations 
• Support month-end closing tasks as needed 
• Communicate with internal departments to ensure timely processing

Responsible for: 

• Accounts Payable (AP) process
• Accounts Receivable (AR) process

Required professional background & qualifications:

• Bachelor’s degree in administration, accounting.  SAP knowledge, and / or >1 years of experience in AP/AR

Required languages:

• Spanish - Desired
• English

Required Knowledge:

• Ability to multitask and prioritize.
• Basic knowledge of accounting principles
• Proactive and solution-oriented mindset.
• Professionalism and customer focus.
• Adaptability/Flexibility
• Sense of Urgency
• Results Focus
• Excellent Communiction skills 

Required Tool Know How:

• Microsoft Office tools
• SAP