Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support invoice processing and workflow coordination within a SAP S/4HANA and OpenText VIM environment. This role plays a critical part in ensuring accurate invoice validation, efficient workflow management, and timely resolution of exceptions to support on-time payments and strong vendor relationships.

Key Responsibilities

• Process vendor invoices using SAP S/4HANA and OpenText VIM workflow
• Monitor and manage invoice workflow queues, ensuring timely approvals and proactive follow-ups
• Review and validate invoices for accuracy, including:
• PO matching (2-way/3-way match)
• Correct vendor ID, pricing, invoice date, and invoice number
• Collaborate with internal teams to:
• Obtain required Purchase Orders (POs) or FSDs
• Resolve discrepancies and workflow-related issues
• Troubleshoot and resolve common workflow exceptions, including:
• Missing PO, GR, or SES
• Blocked or duplicate invoices
• Incorrect coding or vendor master data issues
• Route and reassign invoices appropriately within workflow (Invoice Manager vs. Business users)
• Maintain accurate documentation and ensure proper audit trails within VIM
• Support vendor statement reconciliations and respond to vendor inquiries in a timely manner
• Process employee expense reports in SAP Concur, ensuring compliance with company policies and timely reimbursement
• Collect and distribute incoming office mail to appropriate departments and personnel
• Monitor the Accounts Payable inbox, ensuring timely review, response, and proper invoice routing

Key Competencies

• Problem-solving mindset
• Strong follow-up and accountability
• Process improvement focus
• Team collaboration
• Time management and organization

Required professional background & qualifications:

• Bachelor Degree Administration, Accounting.  SAP knowledge, >3 years of experience in AP

Required languages:

• Spanish 
• English

Required Knowledge:

• Ability to multitask and prioritize.
• Strong teamwork mentality.
• Proactive and solution-oriented mindset.
• Professionalism and customer focus.
• Adaptability/Flexibility
• Sense of Urgency
• Results Focus

Required Tool Know How:

• Microsoft Office tools.
• SAP