Supply Chain Coordinator

Main tasks and objectives of the job:

Independent execution of logistical and commercial processing as well as coordination of processes with the corresponding internal departments & external partners, if applicable. 
Goals of the position  
- Smooth handling of the operational, supplier-side processes 
- Smooth handling of operational, customer-side processes 
-  Being the interface to customer and supplier, giving a high degree of service towards supplier and customer 
- Compliance with compliance-relevant regulations (foreign trade, tax, etc.) 
- Follow up and track account receivables from customers and account payables to suppliers by due date.

Individual tasks:

Logistical & commercial processing in ERP: 
- Processing of purchase trading and sales trading orders for spot and contract transactions (creation of items, adjustment & maintenance of date fields & texts). 
- Goods call-offs from suppliers and ERP-side mapping of the call-off (PTC) 
- Creation of call-off in ERP & dispatch of call-off confirmations to customers (STC) 
- Creation of IBD/OBD for instruction of logistics departments incl. specification of required loading restrictions and delivery details 
- Creation of Warehouse Instructions (solids) for storage in warehouse, incl. assignment of labeling and posting of Goods Receipt 
- Maintenance of final loading data (weight, date) in IBD/ OBD as well as Purchase Trading and Sales Trading (relevant for hedging transactions) 
- Posting of the Goods Issue, if necessary Proof of Delivery 
- Instructions to document department (certificates of origin, B/Ls, L/Cs, etc. if required) 
Disposition:
- Disposition of purchase & sales quantities (Excel) 
- Associating Purchase Trading and Sales Trading orders
- Inventory management; quantity reconciliation for drop shipments 
- Inventory monitoring incl. data maintenance (batches, etc.) in SAP/ERP System 
- Maintenance of inventory lists in Excel 
- Quantity availability check and agreement with suppliers 
- Proactive feedback in case of undercapacities / overcapacities 
Logistic handling shipping (manual, without ERP) (container & bulk shipping): 
- Review of nominations (for FOB pickups/ CFR deliveries) 
- Forwarding to Shipping Charter for vetting check & obtaining feedback  
- Examination of preliminary products & independent selection of necessary hedging measures (commissioning of survey services) 
- Forwarding of ship nominations to suppliers / warehouse / customer (independent of Incoterm) 
- Preparation of B/L instructions & assignment to appropriate department or suppliers 
Invoice preparation & verification: 
- Creation of customer invoices 
- Check for correctness & plausibility (customs status, customs tariff number, VAT constellation, preference details, origin details, prices) 
- Checking whether an accounting document has been created 
- Cancellation & correction of invoices if necessary 
Creation & dispatch of documents: 
- If applicable, creation & dispatch of delivery bill (ERP or manual) 
- If applicable, creation & dispatch of "Warehouse instructions" (solids) 
Purchasing of services & ERP-side mapping: 
- Instruction of service providers incl. order & specification of requirements (manual) 
- Creation of Service Purchase Orders (e.g. customs, survey, storage fees, handling etc.) 
- Entry of Service Entry Sheets after service provision, cost allocation and release,  as well as forwarding of the data to the accounting department 
Quality Management: 
- Checking of preloads for product compatibility in case of sea transports 
- Monitoring of product qualities and origins 
- Review of analyses and filing in J6NY 
- Recording of inspection results, incl. Usage Decision (Mini QM / Full QM) 
- Complaint processing in Sales Force (8-D Report), after direct receipt of a complaint from a business partner 
- Creation of certificates of analysis 
Credit: 
- Monitoring of credit releases of pending shipments provided a stop notice can be resolved by the credit department on short notice 
Letters of Credit: 
- Examination of sales letters of credit with regard to the fulfillment of the logistic conditions 
- Checking for fulfillment of logistical specifications when issuing letters of credit in purchasing (in cooperation with PM) 
Month/year-end closing: 
- Execution of month-end settlement (intercompany business) 
- Reconciliation and adjustment posting of inventories, at year-end closing in compliance with inventory regulations 
Other: 
- Provide customer service functions on Order-to-Delivery 
- Archiving (Digital) - checking for completeness, correctness and subsequent archiving of documents and business related communication (customs and tax audit). 
- Insurance: preparation of shrinkage reports to the insurance company (>0.5% liquid), processing of claims 
- Creation of Non Conformities (NCs) 
- Creation of credit and debit notes (FI notes) to business partners 
- Support of sample dispatch 
- Support and participation in department-specific and specialist department-specific projects 
- Support in the induction of new employees as well as the training and further education of apprentices and trainees. 
- Compliance with compliance-relevant regulations (foreign trade, tax, etc.)